Facilities Resources
Contact: facilities@igb.illinois.edu
- IGB Building and Lab Access Information: For New Hires, Researchers, Faculty, and Staff
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For new IGB members, please read the Guide to IGB Building and Lab Access for information on building access, computer accounts, training, and i-Card/prox card use.
- Acknowledgment of Risk Form
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The policy of the University of Illinois is that volunteers, extra help, minors, (zero) 0% appointments, etc., have accident and health insurance coverage through the University Student Health Insurance Plan, through his/her parent’s health insurance plan, or through insurance coverage the individual purchased. Please complete the “Agreement and Acknowledgement of Risk Form” and return to Room 1601 IGB (1st floor Gatehouse) or email facilities@igb.illinois.edu to upload in IGB Connect prior to your start of work.
- Maintenance and Service Request
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Including maintenance, repair, moving, remodeling, and furniture requests, or building service, ground, and security issues
- Key Authorization/Pick-Up/Return/Refund
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Key Authorization: When a physical key is necessary to access rooms at IGB that are not equipped with a card reader, the request must be submitted by your lab manager, supervisor, or administrative staff to IGB Facilities.
DO NOT loan, transfer, give possession of, misuse, modify, alter, or make unauthorized copies of any assigned key(s).Key Pick up and deposit: After you receive the approval notice, you may pick up the key from the IGB Gatehouse Information Desk, room 1601 M-F, between 8:30 - 11:30 am and 1:00 to 4:30 pm. A one-time refundable deposit of $20.00 for the first initial key issued is due at pick-up. The preferred payment method is a credit card, but we can also accept cash.
Lost Keys: Report any lost or stolen keys to IGB facilities. Upon reissue of said key(s), you will be charged a non-refundable fee of $20.00
Key Return: When the key is no longer needed, you must return the key to 1601 IGB Gatehouse. DO NOT give your keys to anyone else; keys are not transferable. You are responsible for the keys assigned to you until they are returned.
Key Deposit Refund: To receive a refund, return all keys assigned and complete the Key Reimbursement form. Reimbursement will be issued through University Payables by check or direct deposit from information submitted by the IGB Business Office.
- IGB Info Manual
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Procedures and services of the IGB, includes info related to building policies, departments, programs, and support.
- Nameplate Templates
- IGB Vehicle Request/Reservation
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Eligibility to drive a university vehicle requires a valid driver's license issued by the driver’s state of residence for the correct vehicle class to be driven. Be familiar with the State of Illinois Rules of the Road.
Driver Approval: Before reserving the IGB vehicle, you must have a Departmental Driver Approval form on file verified and approved with IGB Facilities. Please email the form to facilities@igb.illinois.edu and stop by the Information Desk at the Gatehouse, room 1601 with your current license.
Reserving the IGB Vehicle: For IGB Members on official IGB Business, complete the reservation form below to reserve the IGB vehicle. You will receive an email confirmation if the vehicle is available for the time and date requested or an option to modify your request.
Vehicle Key Pick Up: The key is available at the IGB shipping and receiving office, receiving@igb.illinois.edu, room 1302, from 8:30 am – 4:30 pm.
- Parking
- IGB Property Accounting and Reporting (IGB-PAR)
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All property at the University of Illinois System, regardless of funding source, to which the U of I System acquires title, is subject to the regulations of the Illinois Department of Central Management Services as "state-owned property."
IGB Property Accounting and Reporting (IGB-PAR) works with University Property Accounting and Reporting (UPAR) to ensure compliance with U of I System procedures and the State Property Control Act. All employees are responsible for the prudent use, care, and safeguarding of system property, regardless of its value.
For more information, form downloads, and instructions, use the link below.
- Emergency Preparedness
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These University Police Department-produced videos are related to emergency preparedness and the concept of “Run, Hide, Fight.”
- Seasonal Announcements
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IGB Holiday Schedule and Building Information
- Array Cafe
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Located at the Concourse Level of IGB, with casual indoor and outdoor patio seating. Array Café has a nice selection of food and drinks for a quick breakfast and lunch.
Coffee drinks, pastries, sandwiches, wraps, bagels, hot dogs, seasonal soups, soft drinks, salty snacks and more.
Catering
Array Café is available to cater IGB events only. To schedule cafe services, fill out our catering form.Hours – M-F 8:00 am - 3:30 pm
Phone – 217-244-1113
Interested in working at Array Café?
Please download and complete this application, and return to Carlos Spinks at cspinks@igb.illinois.edu. - IGB Lost and Found
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Lost and found items can be taken to the Gatehouse Information Desk, room 1601, and will be held for 30 days. If you work in a lab space, please check if they are holding your item there.
Space Requests
Contact: space@igb.illinois.edu
- IGB Conference Space Request Form - Concourse Spaces
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The Carl R. Woese Institute for Genomic Biology’s Operations and Facilities office handles the use and scheduling of the conference center. The IGB conference center holds up to 90 people. If you are requesting a space other than conference room 612, please email space@igb.illinois.edu.
- 607 Computer Lab Request Form
- Event Planning
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For assistance with conferences, seminars, symposia, or other events, visit the Event Planning section for information and guidance.
Safety and Compliance
Contact: safety@igb.illinois.edu
- Safety Resources
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All IGB safety and compliance materials can be found here. Further information is available through links and resources tabs.
- Emergency Information
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Emergency (Fire, Police or Ambulance)
(campus phone) 9-911
(cell phone) 911Division of Research Safety
(217) 333-2755Facilities and Services Safety and Compliance Unit
(217) 265-9828Non-emergency Police Department
(217) 333-8911Maintenance / Repair Service
(217) 333-0340MTD SafeRides
(217) 333-3184 - Safety Training and Exams
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Who needs to take the online safety training? Researchers, all IGB support staff, all users of Core Facilities, and faculty are required to take safety trainings.
Shipping and Receiving
IGB Contact: receiving@igb.illinois.edu
Helpful Links
USPS Tracking
FedEx Tracking
UPS Tracking
- Office Information
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IGB Shipping and Receiving is here to assist you in mailing your parcels worldwide. We are open Monday – Friday from 8:00 AM -12:00 PM and 1:00- 4:30 PM to receive parcels (closed during the lunch hour). To ensure a parcel is sent out the day requested, the Shipping Form must be completed, and the parcel must be brought to IGB Receiving by 2:30 pm so we can complete the processing and meet the pickup schedule of the UPS and FedEx Carriers.
- IGB Shipping Form
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We have a new version of the IGB Shipping Form that is easy to complete and is accessible from a computer or phone. It allows you to keep a copy of your shipping requests, and you can start and save the form to complete it later while you gather more information. You will need to log in with your University NetID.
If you are sending a parcel internationally, please get in touch with receiving@igb.illinois.edu and ask for the Commercial Ship form and an IGB Letterhead for international shipping.
- Mail and Parcels
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Mail and parcels delivered to IGB throughout the day are sorted and delivered to the IGB drop zones throughout the facility. An email is then sent to the name on the incoming parcel, notifying them that a parcel is ready for pick up at the designated drop zone for their area. On occasion, when there is no name listed on the parcel, we do our best to locate someone who may be associated with the purchase. If you think a parcel was delivered and you can’t find it, look for it in the drop zone and then email IGB Receiving; we may be holding it without a name or location.
CNRG On top of the right set of drawers upon entering 131 138 The cart immediately inside the room 109 Shelving unit immediately inside the northern lab door 1200 Cart outside the conference room 1500 Desk designated for packages to the right after entering the northernmost entrance to the lab 2200 Lab bench directly behind the pillar after entering the easternmost set of double lab doors 2500 Lab bench to the left of the southernmost set of lab double doors 3200 Shelving unit outside of the lab near the eastern single lab door 3500 Lab bench to the left of the southernmost set of lab double lab doors Gatehouse Information Desk - Letter Mail
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Through the U.S. Postal Service (USPS). You can drop it off with us, and USPS will pick up any outgoing mail on the days they deliver.
Campus Mail picks up from IGB regularly, excluding weekends and holidays.
